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Planning: Review Plan for Winter Camp XLVI

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Winter Camp / Planning / Planning: Review Plan for Winter Camp XLVI

Planning: Review Plan for Winter Camp XLVI

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TaskAssignedCategoryTarget DateCompleted

December 2021

Adviser for following year identified GroupAdministration2021-12-312021-12-31
Collect food samples for historical purposes. Jacob F.Administration2021-12-312021-12-31
Identify someone to take home and clean towels Jacob F.Administration2021-12-312021-12-31
Identify someone to take home bottles Jacob F.Administration2021-12-312021-12-31
Notes on issues with activities collected at Winter Camp Future Sociey (WCFS) Meeting Connor J.Evaluation2021-12-312022-01-06
Notes on issues with meals collected at Winter Camp Future Society (WCFS) Meeting Jacob F.Evaluation2021-12-312022-01-06
Redundant or obsolete gear removed for either donation, recycling, or trash Jacob F.Administration2021-12-312021-12-31
Spice and leftover food inventory created Jacob F.Food2021-12-312021-12-31
Target items for replacement or addition to gear identified Jacob F.Administration2021-12-312022-01-06
Themes proposed for following year Michael B.Program2021-12-312022-01-05
Update the Roster database with members and nights OtherAdministration2021-12-312021-12-31
Youth Leader for following year identified GroupAdministration2021-12-312021-12-31

January 2022

Activities database updated with corrections Connor J.Program2022-01-312021-12-31
Bottles Returned Jacob F.Food2022-01-312022-01-06
Deliver report on Winter Camp at Chapter meeting Jacob F.Administration2022-01-31

Evaluation data collated and shared Connor J.Evaluation2022-01-312022-01-06
Evaluation data collected Connor J.Evaluation2022-01-312022-01-06
Final Balance Sheet prepared Michael B.Administration2022-01-312022-01-10
Inventory of Winter Camp binders OtherAdministration2022-01-312022-01-03
Inventory of Winter Camp patches OtherAdministration2022-01-312022-01-06
Manual Updated with new traditions and new nicknames Michael B.Administration2022-01-312022-01-20
Meals Database updated with corrections Jacob F.Food2022-01-312022-01-22
Prepare and distribute the post-camp newsletter OtherMarketing2022-01-31

Provide updates on Social Media Michael B.Marketing2022-01-31

Report service hours Michael B.Administration2022-01-312022-01-03
Updated food inventory into menu database Jacob F.Food2022-01-31

Upload photos to Winter Camp Photo Share OtherMarketing2022-01-312022-01-06
Website Update: Encyclopedia WinterCampica Steve D.Administration2022-01-312022-01-26
Website Update: History Steve D.Marketing2022-01-312022-01-05
Website Update: Newsletters and other new publications OtherMarketing2022-01-312022-01-03
Website Update: Pictures OtherMarketing2022-01-312022-01-23
Website Update: Planning page for next year OtherProgram2022-01-312022-01-01
Website Update: Roster OtherAdministration2022-01-312022-01-03
Write History Jacob F.Administration2022-01-312022-01-04

February 2022

Discuss theme, events, and meals online and in-person Michael B.Program2022-02-28

Promote camp at Chapter Meeting and other Chapter events Michael B.Marketing2022-02-28

Promote Winter Camp on social media channels Michael B.Marketing2022-02-28

March 2022

Discuss theme, events, and meals online and in-person Michael B.Marketing2022-03-31

Promote camp at Chapter Meeting and other Chapter events Michael B.Program2022-03-31

Promote Winter Camp on social media channels Michael B.Marketing2022-03-31

April 2022

Discuss theme, events, and meals online and in-person Michael B.Program2022-04-30

Promote camp at Chapter Meeting and other Chapter events Michael B.Marketing2022-04-30

Promote Winter Camp on social media channels Michael B.Marketing2022-04-30

May 2022

Discuss theme, events, and meals online and in-person Michael B.Program2022-05-31

Promote camp at Chapter Meeting and other Chapter events Michael B.Marketing2022-05-31

Promote El Mediodia Michael B.Marketing2022-05-31

Promote Winter Camp on social media channels Michael B.Marketing2022-05-31

June 2022

Complete Project Charter Matt G.Administration2022-06-01

Discuss theme, events, and meals online and in-person Michael B.Program2022-06-30

Promote camp at Chapter Meeting and other Chapter events Michael B.Marketing2022-06-30

Promote El Mediodia Michael B.Marketing2022-06-30

Promote Winter Camp on social media channels Michael B.Marketing2022-06-30

July 2022

Complete Self-Assessment of Short-Term Camp readiness Matt G.Administration2022-07-01

Conduct First Planning Meeting Michael B.Program2022-07-31

Determine Cost Michael B.Administration2022-07-31

Discuss theme, events, and meals online and in-person Michael B.Program2022-07-31

Finalize Theme Michael B.Program2022-07-31

Hold El Mediodia OtherMarketing2022-07-31

Prepare promotional flyer Michael B.Marketing2022-07-31

Promote camp at Chapter Meeting and other Chapter events Michael B.Marketing2022-07-31

Promote Winter Camp on social media channels Michael B.Marketing2022-07-31

Reserve Cabin Matt G.Administration2022-07-31

August 2022

Recruit Short-Term Camp Administrator Matt G.Administration2022-08-01

Distribute flyer at Chapter events Michael B.Marketing2022-08-31

Promote camp at Chapter Meeting and other Chapter events Michael B.Marketing2022-08-31

Promote Winter Camp on social media channels Michael B.Marketing2022-08-31

September 2022

Administrator completes initial assessment STCAAdministration2022-09-01

Address noted exceptions Matt G.Administration2022-09-30

Promote camp at Chapter Meeting and other Chapter events Michael B.Marketing2022-09-30

Promote Planning Meeting Michael B.Marketing2022-09-30

Promote Winter Camp on social media channels Michael B.Marketing2022-09-30

Reserve location for planning meeting Matt G.Administration2022-09-30

October 2022

Create Winter Camp Registration Form and distribute at October Chapter Meeting as a sneak preview. Registration AdviserAdministration2022-10-21

Complete corrective assessment STCAAdministration2022-10-31

Contact Rangers to discuss likely projects Service CoordinatorService2022-10-31

Invite Lodge and Area Key 3 to attend or visit Winter Camp. Michael B.Marketing2022-10-31

Promote camp at Chapter Meeting and other Chapter events Michael B.Marketing2022-10-31

Promote Planning Meeting Michael B.Marketing2022-10-31

Promote Winter Camp on social media channels Michael B.Marketing2022-10-31

November 2022

Recruit Activity Adviser Matt G.Admistrative2022-11-01

Recruit Activity Leader Michael B.Admistrative2022-11-01

Recruit Kitchen Adviser Matt G.Admistrative2022-11-01

Recruit Kitchen Leader Michael B.Admistrative2022-11-01

Send corrective assessment to council STCAAdministration2022-11-07

Add Paypal link to the website and other locations Registration AdviserAdministration2022-11-11

Post Winter Camp Registration Form online Registration AdviserAdministration2022-11-11

Contact Rangers to set day for projects Service CoordinatorService2022-11-21

Coordinate service day and projects with rangers Service CoordinatorProgram2022-11-21

Identify any special equipment requirements for projects Service CoordinatorService2022-11-21

Promote Planning Meeting Michael B.Marketing2022-11-21

Collate new activity ideas from website(s), email, and previous evaluations Connor J.Program2022-11-22

Collate new meal ideas from website(s), email, and previous evaluations Jacob F.Food2022-11-22

Create dead and live lists prior to the planning meeting. Michael B.Administration2022-11-22

Promote Shopping Trip Jacob F.Marketing2022-11-22

Conduct final planning meeting Michael B.Administration2022-11-28

Monitor Soda Sales at local stores for good bargains Jacob F.Administration2022-11-30

Print Mitigation Sheets and add to the camp binder. Connor J.Administration2022-11-30

Print Winter Camp Manuals Michael B.Administration2022-11-30

Promote camp at Chapter Meeting and other Chapter events Michael B.Marketing2022-11-30

Publish Schedule Michael B.Program2022-11-30

Spread Information about projects and equipment to membership. Service CoordinatorService2022-11-30

December 2022

Complete Hazard Mitigation for current activities Activity AdviserAdministration2022-12-04

Review assessments, forward to STCA Matt G.Administration2022-12-05

Complete final assessment for planning STCAAdministration2022-12-15

Address concerns Matt G.Administration2022-12-20

Final reminder of projects and equipment for members Service CoordinatorService2022-12-20

Promote camp at Chapter Meeting and other Chapter events Michael B.Marketing2022-12-20

Spread Information about projects and equipment to membership. Service CoordinatorService2022-12-20

Add Previous Year’s Food Samples to Display Jacob F.Administration2022-12-22

Arrange for Ceremonial Gear needed for Time Capsule and other ceremonies to be at camp QuartermasterProgram2022-12-22

Close registration Registration AdviserAdministration2022-12-22

Custom 3D Printing OtherProgram2022-12-22

Determine final roster Registration AdviserAdministration2022-12-22

Gather recipes for meals Jacob F.Food2022-12-22

Monitor Activity Preparation Connor J.Program2022-12-22

Monitor Meal Preparation Jacob F.Food2022-12-22

Prepare activities Connor J.Program2022-12-22

Prepare and print the Pre-Camp Newspaper OtherAdministration2022-12-22

Prepare Meals Jacob F.Food2022-12-22

Reminder for Towels to come to Camp Jacob F.Administration2022-12-22

Secure Campership Funding Registration AdviserAdministration2022-12-22

Select catchphrase for previous Winter Camp and prepare new sign OtherAdministration2022-12-22

Use Meals Database to create final menu OtherFood2022-12-22

Cross-reference leftover list with shopping list Jacob F.Administration2022-12-23

Use Meals Database to create shopping list OtherFood2022-12-23

Print Recipe Book and Meal Sheets Jacob F.Food2022-12-24

Print Schedule and Menu pages Michael B.Administration2022-12-24

Procure Trading Post Items Michael B.Administration2022-12-24

Shop for bulk food items Jacob F.Food2022-12-24

Update Encyclopedia WinterCampica OtherAdministration2022-12-24

Enjoy holiday; pack OtherProgram2022-12-25

Complete shopping Jacob F.Food2022-12-26

Confirm project day with rangers Service CoordinatorService2022-12-26

Coordinate Rides OtherAdministration2022-12-26

Participate in set-up day if desired Michael B.Program2022-12-26

Conduct on-site assessment STCAAdministration2022-12-27

Execute the schedule until Dec 31 Michael B.Program2022-12-27

Coordinate service projects with rangers Service CoordinatorService2022-12-31

Risk: Legacy OtherProgram2022-12-31