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Planning: Review Plan

Older than some campers' parents.

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Winter Camp Shopping
Friday, December 24, 2021 at 10:00am
Sam's Club
Northline rd in Southgate.

Winter Camp / Planning / Planning: Review Plan

Planning: Review Plan

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Tasks in bold text are currently overdue.
indicates critical tasks.
indicates unimportant tasks.

TaskAssignedCategoryTarget DateCompleted

December 2020

Adviser for following year identified Doug W.Administration2020-12-312021-03-31
Collect food samples for historical purposes. Kitchen Leader Administration2020-12-312020-12-28
Identify someone to take home and clean towels Kitchen LeaderAdministration2020-12-312020-12-31
Identify someone to take home bottles Kitchen LeaderAdministration2020-12-312020-12-31
Notes on issues with activities collected at Winter Camp Future Sociey (WCFS) Meeting Michael B.Evaluation2020-12-312020-12-31
Notes on issues with meals collected at Winter Camp Future Society (WCFS) Meeting Kitchen LeaderEvaluation2020-12-312020-12-31
Redundant or obsolete gear removed for either donation, recycling, or trash Kitchen LeaderAdministration2020-12-312020-12-31
Spice and leftover food inventory created Kitchen LeaderFood2020-12-312020-12-31
Target items for replacement or addition to gear identified Kitchen LeaderAdministration2020-12-312020-12-31
Themes proposed for following year Jacob F.Program2020-12-312020-12-31
Update the Roster database with members and nights OtherAdministration2020-12-312020-12-31
Youth Leader for following year identified Jacob F.Administration2020-12-312020-12-31

January 2021

Activities database updated with corrections Michael B.Program2021-01-312021-01-31
Bottles Returned Ethan R.Food2021-01-312021-01-31
Deliver report on Winter Camp at Chapter meeting Matt G.Administration2021-01-312021-12-24
Evaluation data collated and shared Ethan R.Evaluation2021-01-312021-01-25
Evaluation data collected Michael B.Evaluation2021-01-312021-01-20
Final Balance Sheet prepared Matt G.Administration2021-01-312021-01-15
Inventory of Winter Camp binders Steve D.Administration2021-01-312021-02-10
Inventory of Winter Camp patches Steve D.Administration2021-01-312021-02-10
Manual Updated with new traditions and new nicknames Jacob F.Administration2021-01-312021-03-26
Meals Database updated with corrections Gavin B.Food2021-01-312021-02-15
Prepare and distribute the post-camp newsletter OtherMarketing2021-01-312021-03-26
Provide updates on Social Media Jacob F.Marketing2021-01-312021-01-31
Report service hours Matt G.Administration2021-01-312021-04-02
Updated food inventory into menu database Gavin B.Food2021-01-312021-02-28
Upload photos to Winter Camp Photo Share VariousMarketing2021-01-312021-02-28
Website Update: Encyclopedia WinterCampica Steve D.Administration2021-01-312021-02-15
Website Update: History Steve D.Marketing2021-01-312021-02-15
Website Update: Newsletters and other new publications Steve D.Marketing2021-01-312021-02-15
Website Update: Pictures Steve D.Marketing2021-01-312021-02-15
Website Update: Planning page for next year Steve D.Program2021-01-312021-02-15
Website Update: Roster Steve D.Administration2021-01-312021-02-15
Write History Matt G.Administration2021-01-312021-02-15

February 2021

Discuss theme, events, and meals online and in-person GroupProgram2021-02-282021-02-28
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-02-282021-02-25
Promote Winter Camp on social media channels Jacob F.Marketing2021-02-282021-02-25

March 2021

Discuss theme, events, and meals online and in-person Jacob F.Marketing2021-03-312021-03-26
Promote camp at Chapter Meeting and other Chapter events Jacob F.Program2021-03-312021-03-26
Promote Winter Camp on social media channels Jacob F.Marketing2021-03-312021-03-26

April 2021

Discuss theme, events, and meals online and in-person GroupProgram2021-04-302021-04-24
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-04-302021-04-22
Promote Winter Camp on social media channels Jacob F.Marketing2021-04-302021-04-24

May 2021

Discuss theme, events, and meals online and in-person Jacob F.Program2021-05-312021-05-03
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-05-312021-05-22
Promote El Mediodia Jacob F.Marketing2021-05-312021-05-31
Promote Winter Camp on social media channels Jacob F.Marketing2021-05-312021-05-22

June 2021

Discuss theme, events, and meals online and in-person Jacob F.Program2021-06-302021-06-22
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-06-302021-06-03
Promote El Mediodia Jacob F.Marketing2021-06-302021-06-03
Promote Winter Camp on social media channels Jacob F.Marketing2021-06-302021-06-30

July 2021

Conduct First Planning Meeting Jacob F.Program2021-07-312021-05-03
Determine Cost Jacob F.Administration2021-07-312021-05-03
Discuss theme, events, and meals online and in-person Jacob F.Program2021-07-312021-07-16
Finalize Theme Jacob F.Program2021-07-312021-05-03
Hold El Mediodia OtherMarketing2021-07-312021-07-18
Prepare promotional flyer Jacob F.Marketing2021-07-312021-05-10
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-07-312021-05-14
Promote Winter Camp on social media channels Steve D.Marketing2021-07-312021-07-31
Reserve Cabin Steve D.Administration2021-07-312021-04-13

August 2021

Distribute flyer at Chapter events Jacob F.Marketing2021-08-312021-08-17
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-08-312021-08-17
Promote Winter Camp on social media channels Jacob F.Marketing2021-08-312021-08-31

September 2021

Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-09-302021-09-23
Promote Planning Meeting Jacob F.Marketing2021-09-302021-09-30
Promote Winter Camp on social media channels Jacob F.Marketing2021-09-302021-09-22
Reserve location for planning meeting Jacob F.Administration2021-09-302021-09-30

October 2021

Add Paypal link to the website and other locations Steve D.Administration2021-10-312021-10-30
Contact Rangers to discuss likely projects Service CoordinatorService2021-10-312021-10-15
Create Winter Camp Registration Form and distribute at October Chapter Meeting as a sneak preview. Steve D.Administration2021-10-312021-10-28
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-10-312021-10-28
Promote Planning Meeting Jacob F.Marketing2021-10-312021-10-15
Promote Winter Camp on social media channels Jacob F.Marketing2021-10-312021-10-28

November 2021

Invite Lodge and Area Key 3 to attend or visit Winter Camp. Jacob F.Marketing2021-11-012021-11-03
Recruit Activity Adviser Ethan R.Admistrative2021-11-01

Recruit Activity Leader Jacob F.Admistrative2021-11-012021-05-03
Recruit Kitchen Adviser Ethan R.Admistrative2021-11-012021-03-17
Recruit Kitchen Leader Jacob F.Admistrative2021-11-012021-08-31
Post Winter Camp Registration Form online Steve D.Administration2021-11-112021-11-07
Collate new activity ideas from website(s), email, and previous evaluations Michael B.Program2021-11-212021-11-13
Contact Rangers to set day for projects Service CoordinatorService2021-11-212021-11-19
Coordinate service day and projects with rangers Service CoordinatorProgram2021-11-212021-11-26
Create dead and live lists prior to the planning meeting. Jacob F.Administration2021-11-210000-00-00
Identify any special equipment requirements for projects Service CoordinatorService2021-11-212021-11-18
Print Winter Camp Manuals Jacob F.Administration2021-11-212021-11-20
Collate new meal ideas from website(s), email, and previous evaluations Gavin B.Food2021-11-222021-11-26
Promote Shopping Trip Gavin B.Marketing2021-11-222021-11-22
Conduct final planning meeting Jacob F.Administration2021-11-302021-11-26
Monitor Soda Sales at local stores for good bargains Gavin B.Administration2021-11-302021-11-22
Print Mitigation Sheets and add to the camp binder. Michael B.Administration2021-11-302021-12-02
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-11-302021-11-20
Promote Planning Meeting Jacob F.Marketing2021-11-302021-11-21
Publish Schedule Jacob F.Program2021-11-302021-11-26
Spread Information about projects and equipment to membership. Service CoordinatorService2021-11-302021-12-02

December 2021

Final reminder of projects and equipment for members Service CoordinatorService2021-12-202021-12-07
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-12-202021-12-02
Spread Information about projects and equipment to membership. Service CoordinatorService2021-12-202021-12-07
Add Previous Year’s Food Samples to Display Gavin B.Administration2021-12-22

Arrange for Ceremonial Gear needed for Time Capsule and other ceremonies to be at camp QuartermasterProgram2021-12-22

Close registration Steve D.Administration2021-12-22

Custom 3D Printing OtherProgram2021-12-22

Determine final roster Steve D.Administration2021-12-22

Gather recipes for meals Gavin B.Food2021-12-22

Monitor Activity Preparation Michael B.Program2021-12-22

Monitor Meal Preparation Gavin B.Food2021-12-22

Prepare activities Michael B.Program2021-12-22

Prepare and print the Pre-Camp Newspaper OtherAdministration2021-12-22

Prepare Meals Gavin B.Food2021-12-22

Reminder for Towels to come to Camp Gavin B.Administration2021-12-22

Secure Campership Funding Steve D.Administration2021-12-22

Select catchphrase for previous Winter Camp and prepare new sign OtherAdministration2021-12-22

Use Meals Database to create final menu OtherFood2021-12-22

Cross-reference leftover list with shopping list Gavin B.Administration2021-12-23

Use Meals Database to create shopping list OtherFood2021-12-23

Print Recipe Book and Meal Sheets Gavin B.Food2021-12-24

Print Schedule and Menu pages Jacob F.Administration2021-12-24

Procure Trading Post Items Jacob F.Administration2021-12-24

Shop for bulk food items Gavin B.Food2021-12-24

Update Encyclopedia WinterCampica Mark B.Administration2021-12-24

Enjoy holiday; pack OtherProgram2021-12-25

Complete shopping Gavin B.Food2021-12-26

Confirm project day with rangers Service CoordinatorService2021-12-26

Coordinate Rides OtherAdministration2021-12-26

Participate in set-up day if desired Jacob F.Program2021-12-26

Execute the schedule until Dec 31 Jacob F.Program2021-12-27

Coordinate service projects with rangers Service CoordinatorService2021-12-31

Risk: Legacy OtherProgram2021-12-31