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Winter Camp Leader's Guide: Planning Checklist

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Winter Camp Planning Meeting
Monday, May 3, 2021 at 7:00pm
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Winter Camp / Leaderguide / Winter Camp Leader's Guide: Planning Checklist

Winter Camp Leader's Guide: Planning Checklist

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Tasks in bold text are currently overdue.
indicates critical tasks.
indicates unimportant tasks.

TaskAssignedCategoryTarget DateCompleted

December 2020

Adviser for following year identified Doug W.Administration2020-12-312021-03-31 Details
Collect food samples for historical purposes. Kitchen Leader Administration2020-12-312020-12-28 Details
Identify someone to take home and clean towels Kitchen LeaderAdministration2020-12-312020-12-31 Details
Identify someone to take home bottles Kitchen LeaderAdministration2020-12-312020-12-31 Details
Notes on issues with activities collected at Winter Camp Future Sociey (WCFS) Meeting Activity LeaderEvaluation2020-12-312020-12-31 Details
Notes on issues with meals collected at Winter Camp Future Society (WCFS) Meeting Kitchen LeaderEvaluation2020-12-312020-12-31 Details
Redundant or obsolete gear removed for either donation, recycling, or trash Kitchen LeaderAdministration2020-12-312020-12-31 Details
Spice and leftover food inventory created Kitchen LeaderFood2020-12-312020-12-31 Details
Target items for replacement or addition to gear identified Kitchen LeaderAdministration2020-12-312020-12-31 Details
Themes proposed for following year Jacob F.Program2020-12-312020-12-31 Details
Update the Roster database with members and nights OtherAdministration2020-12-312020-12-31 Details
Youth Leader for following year identified Jacob F.Administration2020-12-312020-12-31 Details

January 2021

Activities database updated with corrections Activity LeaderProgram2021-01-312021-01-31 Details
Bottles Returned Ethan R.Food2021-01-312021-01-31 Details
Deliver report on Winter Camp at Chapter meeting Matt G.Administration2021-01-312021-12-24 Details
Evaluation data collated and shared Ethan R.Evaluation2021-01-312021-01-25 Details
Evaluation data collected Activity LeaderEvaluation2021-01-312021-01-20 Details
Final Balance Sheet prepared Matt G.Administration2021-01-312021-01-15 Details
Inventory of Winter Camp binders Steve D.Administration2021-01-312021-02-10 Details
Inventory of Winter Camp patches Steve D.Administration2021-01-312021-02-10 Details
Manual Updated with new traditions and new nicknames Jacob F.Administration2021-01-312021-03-26 Details
Meals Database updated with corrections Kitchen LeaderFood2021-01-312021-02-15 Details
Prepare and distribute the post-camp newsletter OtherMarketing2021-01-312021-03-26 Details
Provide updates on Social Media Jacob F.Marketing2021-01-312021-01-31 Details
Report service hours Matt G.Administration2021-01-312021-04-02 Details
Upload photos to Winter Camp Photo Share VariousMarketing2021-01-312021-02-28 Details
Website Update: EWC Steve D.Administration2021-01-312021-02-15 Details
Website Update: History Steve D.Marketing2021-01-312021-02-15 Details
Website Update: Newsletters and other new publications Steve D.Marketing2021-01-312021-02-15 Details
Website Update: Pictures Steve D.Marketing2021-01-312021-02-15 Details
Website Update: Planning page for next year Steve D.Program2021-01-312021-02-15 Details
Website Update: Roster Steve D.Administration2021-01-312021-02-15 Details
Write History Matt G.Administration2021-01-312021-02-15 Details

February 2021

Discuss theme, events, and meals online and in-person GroupProgram2021-02-282021-02-28 Details
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-02-282021-02-25 Details
Promote Winter Camp on social media channels Jacob F.Marketing2021-02-282021-02-25 Details

March 2021

Discuss theme, events, and meals online and in-person Jacob F.Marketing2021-03-312021-03-26 Details
Promote camp at Chapter Meeting and other Chapter events Jacob F.Program2021-03-312021-03-26 Details
Promote Winter Camp on social media channels Jacob F.Marketing2021-03-312021-03-26 Details

April 2021

Discuss theme, events, and meals online and in-person Jacob F.Program2021-04-30
Details
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-04-30
Details
Promote Winter Camp on social media channels Jacob F.Marketing2021-04-30
Details

May 2021

Discuss theme, events, and meals online and in-person Jacob F.Program2021-05-31
Details
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-05-31
Details
Promote El Mediodia Jacob F.Marketing2021-05-31
Details
Promote Winter Camp on social media channels Jacob F.Marketing2021-05-31
Details

June 2021

Discuss theme, events, and meals online and in-person Jacob F.Program2021-06-30
Details
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-06-30
Details
Promote El Mediodia Jacob F.Marketing2021-06-30
Details
Promote Winter Camp on social media channels Jacob F.Marketing2021-06-30
Details

July 2021

Conduct First Planning Meeting Jacob F.Program2021-07-31
Details
Determine Cost Jacob F.Administration2021-07-31
Details
Discuss theme, events, and meals online and in-person Jacob F.Program2021-07-31
Details
Finalize Theme Jacob F.Program2021-07-31
Details
Hold El Mediodia OtherMarketing2021-07-31
Details
Prepare promotional flyer Jacob F.Marketing2021-07-31
Details
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-07-31
Details
Promote Winter Camp on social media channels Jacob F.Marketing2021-07-31
Details
Reserve Cabin Steve D.Administration2021-07-312021-04-13 Details

August 2021

Distribute flyer at Chapter events Jacob F.Marketing2021-08-31
Details
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-08-31
Details
Promote Winter Camp on social media channels Jacob F.Marketing2021-08-31
Details

September 2021

Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-09-30
Details
Promote Planning Meeting Jacob F.Marketing2021-09-30
Details
Promote Winter Camp on social media channels Jacob F.Marketing2021-09-30
Details
Reserve location for planning meeting Jacob F.Administration2021-09-30
Details

October 2021

Add Paypal link to the website and other locations Steve D.Administration2021-10-31
Details
Contact Rangers to discuss likely projects Service CoordinatorService2021-10-31
Details
Create Winter Camp permission slip and distribute Steve D.Administration2021-10-31
Details
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-10-31
Details
Promote Planning Meeting Jacob F.Marketing2021-10-31
Details
Promote Winter Camp on social media channels Jacob F.Marketing2021-10-31
Details

November 2021

Recruit Activity Adviser Ethan R.Admistrative2021-11-01
Details
Recruit Activity Leader Jacob F.Admistrative2021-11-01
Details
Recruit Kitchen Adviser Ethan R.Admistrative2021-11-012021-03-17 Details
Recruit Kitchen Leader Jacob F.Admistrative2021-11-01
Details
Contact Rangers to set day for projects Service CoordinatorService2021-11-21
Details
Identify any special equipment requirements for projects Service CoordinatorService2021-11-21
Details
Promote Shopping Trip Kitchen LeaderMarketing2021-11-22
Details
Collate new ideas from website(s), email, and previous evaluations Activity LeaderProgram2021-11-30
Details
Conduct final planning meeting Jacob F.Administration2021-11-30
Details
Coordinate service day and projects with rangers Service CoordinatorProgram2021-11-30
Details
Create dead and live lists prior to the planning meeting. Jacob F.Administration2021-11-30
Details
Monitor Soda Sales at local stores for good bargains Kitchen LeaderAdministration2021-11-30
Details
Print Winter Camp Manuals Jacob F.Administration2021-11-30
Details
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-11-30
Details
Promote Planning Meeting Jacob F.Marketing2021-11-30
Details
Publish Schedule Jacob F.Program2021-11-30
Details
Spread Information about projects and equipment to membership. Service CoordinatorService2021-11-30
Details

December 2021

Final reminder of projects and equipment for members Service CoordinatorService2021-12-20
Details
Promote camp at Chapter Meeting and other Chapter events Jacob F.Marketing2021-12-20
Details
Spread Information about projects and equipment to membership. Service CoordinatorService2021-12-20
Details
Add Previous Year’s Food Samples to Display Kitchen LeaderAdministration2021-12-22
Details
Arrange for Ceremonial Gear needed for Time Capsule and other ceremonies to be at camp QuartermasterProgram2021-12-22
Details
Close registration Steve D.Administration2021-12-22
Details
Custom 3D Printing OtherProgram2021-12-22
Details
Determine final roster Steve D.Administration2021-12-22
Details
Gather recipes for meals Kitchen LeaderFood2021-12-22
Details
Monitor Activity Preparation Activity LeaderProgram2021-12-22
Details
Monitor Meal Preparation Kitchen LeaderFood2021-12-22
Details
Prepare activities Activity LeaderProgram2021-12-22
Details
Prepare and print the Pre-Camp Newspaper OtherAdministration2021-12-22
Details
Prepare Meals Kitchen LeaderFood2021-12-22
Details
Reminder for Towels to come to Camp Kitchen LeaderAdministration2021-12-22
Details
Secure Campership Funding Steve D.Administration2021-12-22
Details
Select catchphrase for previous Winter Camp and prepare new sign OtherAdministration2021-12-22
Details
Use Meals Database to create final menu OtherFood2021-12-22
Details
Cross-reference leftover list with shopping list Kitchen LeaderAdministration2021-12-23
Details
Use Meals Database to create shopping list OtherFood2021-12-23
Details
Print Recipe Book and Meal Sheets Kitchen LeaderFood2021-12-24
Details
Print Schedule and Menu pages Jacob F.Administration2021-12-24
Details
Procure Trading Post Items Jacob F.Administration2021-12-24
Details
Shop for bulk food items Kitchen LeaderFood2021-12-24
Details
Update Encyclopedia WinterCampica Mark B.Administration2021-12-24
Details
Enjoy holiday; pack OtherProgram2021-12-25
Details
Complete shopping Kitchen LeaderFood2021-12-26
Details
Confirm project day with rangers Service CoordinatorService2021-12-26
Details
Coordinate Rides OtherAdministration2021-12-26
Details
Participate in set-up day if desired Jacob F.Program2021-12-26
Details
Execute the schedule until Dec 31 Jacob F.Program2021-12-27
Details
Coordinate service projects with rangers Service CoordinatorService2021-12-31
Details
Risk: Legacy OtherProgram2021-12-31
Details